A well-established firm is seeking a Trademark Docket Administrator to manage trademark, domain name, and intellectual property docketing matters with accuracy and efficiency. This role supports both domestic and international trademark prosecution and portfolio maintenance by tracking critical deadlines, processing official correspondence, coordinating with foreign counsel, and maintaining the integrity of docket records. The ideal candidate is highly detail-oriented, knowledgeable in trademark procedures, and thrives in a fast-paced, deadline-driven environment.
Job Function:
- Review, analyze, and process official correspondence from the U.S. Patent and Trademark Office (USPTO), international authorities, and foreign agents.
- Enter, update, and maintain accurate docket records in the CPi docketing platform for trademarks, domain names, customs recordations, and copyrights, including domestic and international prosecution, agreements, conflicts, TTAB/Board proceedings, and other contentious matters.
- Conduct global reviews of docket records; generate and distribute deadline reminders, docket reports, and client portfolio reports as needed.
- Oversee and execute onboarding of client trademark portfolios, including data mapping, deadline reconciliation, and post-migration audits.
- Track and calendar use evidence and maintenance/renewal filings (e.g., Sections 8, 9, and 71) to support ongoing portfolio maintenance.
- Coordinate with foreign counsel to open new matters, confirm local procedural deadlines, obtain and docket powers of attorney, legalizations, and translations, and reconcile filing confirmations.
- Docket and support ownership changes, including assignments, mergers, and name changes, and ensure proper recordation with the USPTO, WIPO/Madrid, and foreign registries.
- Retrieve and review trademark data and documents from USPTO, WIPO/Madrid, foreign IP office databases, and subscription services, ensuring accurate capture of status, deadlines, and bibliographic information.
Job Requirements:
- 4–6 years of relevant trademark docketing experience, preferably in a law firm environment.
- Bachelor’s degree from an accredited college and/or paralegal certification from an ABA-approved program preferred.
- Proficiency with CPi or similar trademark docketing software required.
- Strong knowledge of USPTO and foreign trademark prosecution and registration procedures.
- Familiarity with domain name registration, UDRP proceedings, and copyright matters is a plus.
- Proficiency in Microsoft Outlook and Excel.
Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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