Corporate Paralegal

ROLE DESCRIPTION SUMMARY

The Corporate Paralegal supports our corporate, governance, and subsidiary‑management functions on the Corporate and Finance Legal Team. S/he plays a key role in maintaining our global subsidiaries, supporting corporate governance processes, and partnering closely with attorneys and internal stakeholders across the organization.

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

Corporate Governance & Subsidiary Management

Maintain corporate minute books and governance records for U.S. and non‑U.S. subsidiaries.
Coordinate annual board and shareholder meetings for subsidiaries across the globe, including preparation of agendas, resolutions, consents, and meeting materials.
Support annual compliance cycles, including annual filings and other jurisdiction‑specific requirements; gather and coordinate legalization of various corporate documents for international use.
Maintain and update the corporate entity database, including directors, officers, addresses, and ownership information.
Assist with formation, dissolution, and restructuring of subsidiaries, working closely with tax, finance, and external counsel.

Corporate Legal Support

Draft and prepare board resolutions, officer certificates, secretary certificates, powers of attorney, and other corporate documentation (such as resolutions updating officers and directors) under attorney supervision.
Prepare KYC packages, bank documents, and similar corporate certifications.
Manage internal delegations of authority and provide guidance to internal stakeholders.
Liaise with outside counsel on corporate governance, subsidiary management, and transactional matters.

Operational Excellence

Develop and maintain corporate governance processes and internal policies (e.g., signature authority, POA/DOA processes, annual accounts workflows).
Ensure accurate filing, organization, and retention of electronic and physical corporate records.
Serve as a point of contact for internal and external requests for corporate documents and information.
Support ad‑hoc legal projects and cross‑functional initiatives as assigned.

COMPETENCIES

Exceptional attention to detail and accuracy, with the ability to manage multiple deadlines in a fast‑paced, global environment; ability and enthusiasm to work with team located in US and Luxembourg.

Excellent written and verbal communication skills, including the ability to interact professionally with senior management, directors, and external parties.
Ability to work independently while exercising sound judgment and knowing when to escalate issues.
A collaborative, “can‑do” mindset with the ability to build strong relationships across teams.
Discretion and professionalism in handling confidential information.
High level of organization, follow‑through, and ownership of responsibilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Microsoft Visio, entity‑management software and board‑management platforms is a plus.

QUALIFICATIONS & EXPERIENCE

5-7 years of corporate paralegal, corporate secretary, or legal operations experience.
Experience in a law firm or in‑house legal department (in‑house strongly preferred).
Bachelor’s degree preferred; equivalent experience considered.
Strong understanding of corporate governance principles and global subsidiary‑management best practices.

OTHER KEY REQUIREMENTS / COMMENTS

SES is subject to regulation by certain U.S. Government national security agencies, which require that we collect and share certain Personally Identifiable Information (“PII”) with the U.S. Government to obtain permission to employ non-U.S. persons in certain roles. If selected for a role at SES, we may collect and share your PII for these purposes.

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Corporate Paralegal