Legal Operations & Compliance Associate

What this position is about:

JTI is currently seeking a Legal Operations Associate to join our organization. The primary purpose of this position is to support JTI's efforts to ensure compliance with all of JTI and its U.S. affiliates' federal and state legal requirements. This would include working on the Company's tobacco licensing and reporting, Master Settlement Agreement compliance, litigation support, and working with related JTI functions such as Tax and Finance; developing relationships with state and federal regulators; assisting with JTI's corporate governance compliance; and supporting the legal and compliance functions as needed.

Responsibilities:

Litigation: Support JTI's in-house and outside counsel in the defense and prosecution of litigation, including preparing reports, case lists, case summaries, and court papers. Work with the business and outside counsel to gather and respond to discovery requests. Assist with external counsel invoicing and financial reporting on the litigation, both internally and externally.

Governmental Compliance: Support the process for filing all necessary documents to ensure JTI and its U.S. affiliates' compliance with the 1998 Master Settlement Agreement, the Contraband Cigarette Trafficking Act, the Prevent All Cigarette Trafficking Act, fire-safe certifications, new Food & Drug Administration regulations, and other similar agreements or regulatory requirements. Communicate directly with regulators, auditors, and administrative officials to ensure proper, accurate, and timely filing. Ensure all documents meet the necessary form and substance required.

Reporting & Tax: Support the preparation of monthly, annual, and periodic reporting to federal, state, and local authorities. Work with JTI's Global Taxation team to file applicable tax returns and assist with compliance with the Indirect Tax Manual.

Licensing: As with Governmental Compliance, support the process for JTI entities obtaining, renewing, and terminating licenses, registrations, certifications, etc., necessary for JTI's US entities to conduct business in all 50 States. Assist in filing all documents necessary to ensure JTI's U.S. affiliates are up-to-date on all licenses, registrations, and certifications.

Corporate Governance: Support the maintenance of JTI's corporate governance database and work with external vendors to keep it up to date. Work with lawyers to ensure JTI entities maintain proper registrations, resolutions, consents, annual filings, etc. Support in all corporate secretary-type work and in all other areas of corporate compliance.

Requirements:

Bachelor’s degree (B.A. or B.S.) or 5 years of relevant professional experience.
Experience in reporting and analyzing sales data and/or working with licensing applications, registrations, certifications, or similar processes.
Fluency in English.
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
Experience with contract management tools, paralegal or litigation support, and working in a highly regulated industry (e.g., tobacco or other FDA-regulated industries) is a plus.
SAP knowledge is a plus.

What We Offer:

At JTI Liggett, we are proud to be recognized as Top Employer and awarded the Global Equality Standards certificate as we continue our dedication to equal pay and equal opportunities.

Our culture is what makes JTI Liggett a fun and exciting environment to work in. We value integrity, trust, empowerment, and freedom- freedom of choice, freedom of thought, freedom of expression, and freedom to be yourself.

We ask for accountability, ownership, results and collaboration

And we care for our people's well-being- In addition to the salary, you might want to enjoy the following:

Annual Performance-based Bonus
Employee Stock Purchase Plan
Personal Development
Medical/Dental & Vision Plan for employees & family members
Life insurance
Matching 401(K)
Paid Time Off (PTO)
Paid Family Leave up to 20 Weeks
Short-Term & Long-Term Disability
Education/Tuition Assistance
Flexible Dress Code
Hybrid Work Setup
Snacks & Drinks
Office Parties
Volunteering Activities
Employee Assistance Program- counselling, for employees & family members

Job Type: Temporary

Pay: $75,000.00 - $100,000.00 per year

Application Question(s):

Could you please briefly describe your experience in the relevant subjects for the role?

Education:

Bachelor's (Preferred)

Experience:

legal operations: 3 years (Required)

Location:

Raleigh, NC 27609 (Preferred)

Work Location: Hybrid remote in Raleigh, NC 27609

Japan Tobacco International

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Legal Operations & Compliance Associate