A growing professional services organization is seeking an experienced IP Paralegal to support its intellectual property team. This role is responsible for maintaining an IP docketing system and ensuring the accurate tracking and communication of critical deadlines related to patent and trademark matters across U.S. and international jurisdictions.

This is an excellent opportunity for a detail-oriented professional who thrives in a deadline-driven environment.

Key Responsibilities

Maintain and update the IP docketing system to ensure accuracy of all records
Review incoming correspondence and filings to identify docketing requirements
Calculate and docket deadlines for U.S., PCT, and international patent and trademark matters
Track and manage deadlines for:
U.S. and foreign application filings (including PCT and national stage)
Office actions (patent, trademark, and PCT)
Foreign prosecution matters
Maintenance fees and annuities
Trademark renewals, declarations, statements of use, and related matters
Generate and distribute deadline reports to attorneys and internal stakeholders
Monitor upcoming deadlines and follow up as needed to ensure timely action
Escalate urgent or missed deadlines in accordance with internal procedures
Assist with onboarding new matters into the docketing system
Maintain electronic files in compliance with internal processes
Support process improvements and best practices related to docketing and risk management

Qualifications

3+ years of IP docketing experience in a law firm or corporate legal environment
Strong understanding of U.S. patent and trademark prosecution processes
Experience calculating international patent and trademark deadlines
Proficiency with IP docketing software systems
Advanced skills in Microsoft Office (Outlook, Excel, Word)
High attention to detail with the ability to manage high-volume work
Paralegal certificate or equivalent experience preferred
Experience with international filings
Familiarity with USPTO and related systems or procedures

Skills & Competencies

Exceptional organizational and time management skills
Strong analytical and deadline-calculation abilities
Ability to prioritize in a fast-paced, deadline-driven environment
Clear and professional communication skills
High level of discretion and confidentiality
Collaborative team player with the ability to work independently

Work Environment

Fast-paced law firm with strict deadlines
Occasional overtime may be required to meet critical filing deadlines
Flexible work arrangement requiring infrequent work onsite in Minneapolis, MN and remote work for the majority. Must be a MN resident.

Pay: $55,000.00 - $72,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Are you able to commute to Minneapolis, MN 1-2x per month?

Experience:

IP Docketing: 3 years (Required)
USPTO Filing: 3 years (Required)

Work Location: Hybrid remote in Minneapolis, MN 55402

Grant-Shannon

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Intellectual Property Paralegal